On the next screen, go to “Data Files” tab, select the data file that you want to compact then click “Settings”. To do this, in Microsoft Office Outlook 2010, go to “File”, “Account Settings” then “Account Settings”. If you store your information in an Outlook Data File (*.pst) and you delete items, the file is automatically compacted in the background when Microsoft Office Outlook is running and you are not using the computer.Īlternatively, you can perform the compact manually. If you receive a message saying your mailbox is beyond its size limit, deleting messages and folders help. Notes: You must have read and write permissions for the identity folder to rebuild your database. It performs many actions like repair, compact, compress, split, merge, and remove duplicate items. Click the identity of the database you want to rebuild, and then click Rebuild. Kernel Office Suite is the all-round software that has all the features for effective Outlook management. Many email providers like Office 365 limit the maximum size of the mailbox. Tip: You can also open the Database Utility if you close Outlook, hold down the 'Option' key, and then click the Outlook icon in the Dock. Huge mailboxes can take longer to open and search. The more email you send and receive, the bigger your Outlook mailbox can grow. If you are using Microsoft Office Outlook as email client, you can always compress the database or the Outlook Data File (*.pst) to reduce its size on your hard drive and improve the email client’s performance.
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